Terms of Service

Last updated: 2 September 2026 Effective: 2 September 2026

These Terms govern your use of the TAbuddy platform at https://tabuddy.co, its applications, APIs and integrations (the "Service"), operated by RecruitingMonk, a company incorporated in India with registered office at #1, 5th Cross, 17th Main Road, Aicobonagar, near Udupi Garden Park, BTM Stage 1, Bengaluru, Karnataka 560068, India ("TAbuddy", "we", "us").

By creating an account, accepting an invitation to a workspace, or using the Service, you agree to these Terms. If you are agreeing on behalf of an organisation, you represent that you have authority to bind it, and "you" means that organisation.

1. Definitions

Account — your individual TAbuddy identity, tied to a personal email address. Workspace — a shared environment where jobs, candidates and decisions are held, owned by a Plan Owner. Plan Owner — the Account holding the paid subscription that funds a Workspace and its credits. Collaborator — a hiring manager, interviewer, agency recruiter or other person invited to specific jobs or rooms without holding a paid seat. Customer Content — job descriptions, resumes, notes, decisions and other material you or your Collaborators submit to the Service. Candidate — an individual whose resume or profile is submitted as Customer Content. Output — rankings, scores, evidence maps, briefs, summaries and other material the Service generates from Customer Content. TAbuddy IP — the skill graph, role taxonomy, responsibility canon, company directory, scoring engine, models, software, documentation and interfaces, and all improvements to them.

2. Accounts

Your identity in TAbuddy is your personal email address. A work email may be added as a verification layer on top of it, but the Account remains yours and moves with you if you change employer. Your access to a given Workspace does not.

You must be at least 18 and legally able to enter a contract. You are responsible for the accuracy of your account information, for the confidentiality of your credentials, and for all activity under your Account. Notify us at security@tabuddy.co of any suspected unauthorised use. Do not share Accounts; each individual user needs their own.

3. Workspaces, Collaborators and credits

Plan Owners control their Workspace: who is invited, to which jobs, and with what permissions.

Collaborators may be invited without a paid seat. Actions a Collaborator takes that consume processing capacity — most commonly adding candidates to a job — consume the Plan Owner's credits. The interface states this at the point of invitation. Plan Owners are responsible for what their Collaborators do in the Workspace.

Credits are consumed per candidate processed and per job created, according to your plan. Unused credits do not roll over between billing periods unless your plan states otherwise. Credits have no cash value and are not refundable.

Team plans. Where a plan includes invite authority, the buyer of that plan holds it and funds the team's consumption. Purchase intent — individual or team — is recorded at the time of purchase.

Leaving a Workspace. If you lose access to a Workspace (for example, you change employer), your Account and any individually-owned portable data survive. Workspace content — candidate data, job descriptions, compensation data — does not travel with you and remains with the Workspace owner.

4. Plans, billing and changes

Plans, limits and prices are published at https://tabuddy.co/#pricing. Current structure:

Subscriptions renew automatically each billing period until cancelled. Fees are exclusive of taxes; applicable GST, VAT or sales tax is added. Payment is by the method on file and is processed by our payment provider, not stored by us.

Cancellation. Cancel at any time from Settings. Access continues to the end of the paid period. Fees already paid are non-refundable except where required by law or where we have materially failed to provide the Service.

Price changes. We give at least 30 days' notice before a price change takes effect for you. Continuing to use the Service after that date accepts the new price.

Free trial. We may offer a free trial period on certain plans. We may change or discontinue free or trial plans on 30 days' notice.

5. Customer Content and your rights in it

You own your Customer Content. We claim no ownership of it.

You grant us a worldwide, non-exclusive, royalty-free licence to host, store, copy, transmit, parse, analyse and display Customer Content solely to provide the Service to you and your Workspace. This licence ends when you delete the content or your account, subject to backup cycles described in the Privacy Policy.

We do not use your Customer Content to train models. Customer Content is not used to develop, improve, train or fine-tune any generalised or non-personalised AI or ML model, and is not used to build, extend or enrich the skill graph, role taxonomy, responsibility canon, company directory or any other cross-customer dataset. Structured facts extracted from your content stay within your Workspace.

Aggregate statistics. We may compute non-identifying operational metrics — request volumes, latency, feature usage counts — for capacity planning and billing. These contain no Customer Content, no Candidate information and no customer-identifying data.

6. Candidate data — your obligations

This is the most important obligation in these Terms. Read it.

For all Candidate data you submit, you are the data controller and TAbuddy is your processor. You warrant that:

1. You have a lawful basis to collect the Candidate's personal data and to disclose it to us for processing.
2. You have given Candidates the notice required by applicable law, including that automated tools are used to assist in evaluating their application, where required.
3. You have obtained any consent required in your jurisdiction and will honour any withdrawal of it.
4. You will not submit special-category or sensitive personal data — health, biometric, religious, caste, political, trade-union, sexual-orientation or government identity numbers — except where you have a lawful basis and have told us in writing.
5. You will respond to Candidate access, correction, deletion and objection requests, and you will instruct us where our action is needed. We will assist you.
6. You will delete Candidate data from the Service when your lawful basis for holding it expires.

Indemnity. You will defend and indemnify TAbuddy against any claim, fine or loss arising from your breach of this Section 6.

A Data Processing Addendum is available on request at legal@tabuddy.co and forms part of these Terms where applicable data-protection law requires one.

7. Acceptable use

You must not:

• Use the Service to make employment decisions on the basis of race, caste, religion, sex, gender identity, sexual orientation, pregnancy, marital status, disability, age, national origin, or any other characteristic protected by applicable law
• Configure filters or automated rules that operate as a proxy for a protected characteristic
• Upload data you have no right to upload, including resumes obtained by scraping a third-party platform in breach of its terms
• Reverse-engineer, decompile, or attempt to extract, reconstruct, mirror or derive the skill graph, taxonomy, scoring logic or model weights
• Use Outputs to build or train a competing product, dataset or model
• Republish, resell or redistribute Outputs or skill graph data outside your organisation without a separate written licence
• Circumvent credit limits, rate limits, plan restrictions or access controls
• Share credentials, or use one Account for multiple people
• Upload malware, probe or attack our infrastructure, or interfere with other customers' use
• Use the Service to send unsolicited bulk email or to harass Candidates

We may suspend access immediately for a violation that creates legal, security or service risk, and will tell you why.

8. Outputs, automation and your responsibility for hiring decisions

TAbuddy is decision support. It does not make hiring decisions, and neither do its Outputs.

Scores, rankings, fit labels, coverage figures and evidence maps are probabilistic assessments generated from the text of a resume and a job description. They can be wrong. A resume may be parsed incorrectly. A skill may be missed, over-credited, or credited to the wrong employer. A capable candidate may score poorly because of how they wrote their resume.

Every Output carries a Decision Trace so you can inspect the reasoning and the evidence behind it. You are expected to use it.

Automated exclusion features. The Service offers optional configurations — including rules based on prior employer or educational background — that can exclude candidates from your review queue automatically. If you enable them:

• You configure the criteria. TAbuddy does not select them and does not endorse them.
• You are solely responsible for the legality of those criteria in every jurisdiction where you hire. Automated employment decision tools are regulated in several jurisdictions, and requirements may include bias auditing, candidate notice, disclosure of the criteria used, or a right to human review. New York City Local Law 144, the EU AI Act, Illinois HB 3773 and Colorado SB 24-205 are examples, not an exhaustive list.
• You must maintain a route for a Candidate to request human review of an automated exclusion.
• We provide logs and Decision Traces to support your compliance. We do not perform bias audits on your behalf and do not warrant that any configuration you choose is lawful.

We disclaim liability for hiring outcomes. We are not responsible for whom you hire, whom you reject, or the consequences of either.

9. Google account integration

Where you connect a Google Account, our handling of Google user data is described in the Privacy Policy and is governed by the Google API Services User Data Policy, including the Limited Use requirements. Your use of Google services remains subject to Google's own terms. You may disconnect at any time from Settings → Integrations or from your Google Account permissions page; disconnecting may disable dependent features.

10. Intellectual property

TAbuddy IP is and remains ours. These Terms grant you a limited, non-exclusive, non-transferable, revocable right to use the Service during your subscription for your internal business purposes. No other rights are granted, by implication or otherwise.

Outputs are made available to you for use within your hiring process. Sections 7 and 5 limit what you may do with them.

Feedback. If you send us suggestions, we may use them without obligation or compensation. Feedback is not confidential.

11. Confidentiality

Each party will protect the other's confidential information with at least reasonable care, use it only to perform under these Terms, and disclose it only to personnel and advisers who need it and are bound to equivalent obligations. This does not cover information that is public through no fault of the recipient, independently developed, or lawfully received from a third party. Disclosure compelled by law is permitted, with notice to the other party where legally allowed.

12. Third-party services

The Service integrates with third-party providers — cloud infrastructure, model providers, parsers, payment and email. Their acts and omissions are not within our control and we are not liable for them beyond the obligations we owe you under these Terms and the DPA. Where you connect a third-party service, that service's terms apply to your use of it.

13. Term, suspension and termination

These Terms run from account creation until terminated.

By you. Cancel from Settings at any time.

By us. We may terminate or suspend for material breach that you do not cure within 15 days of notice; for non-payment; immediately for conduct creating legal, security or service risk; or on 60 days' notice if we discontinue the Service.

On termination. Access ends. You may export your Customer Content for 30 days after termination, after which we delete it in accordance with the Privacy Policy's retention schedule.

Survival. Sections 5, 6, 7, 8, 10, 11, 14, 15, 16 and 17 survive termination.

14. Warranties and disclaimers

We warrant that we will provide the Service with reasonable skill and care, and will not materially reduce its security during your subscription.

Otherwise, the Service is provided "as is" and "as available". To the maximum extent permitted by law we disclaim all other warranties, express or implied, including merchantability, fitness for a particular purpose, non-infringement, and any warranty that the Service will be uninterrupted, error-free, or that Outputs will be accurate, complete or suitable for any hiring decision.

We do not warrant any specific uptime unless a separate service level agreement applies to your plan.

15. Limitation of liability

To the maximum extent permitted by law:

Neither party is liable for indirect, incidental, special, consequential, exemplary or punitive damages, or for lost profits, revenue, data, goodwill or business opportunity, however caused.

Our aggregate liability arising out of or relating to these Terms will not exceed the greater of (a) the fees you paid us in the 12 months preceding the event giving rise to the claim, or (b) USD 100.

These limits do not apply to your payment obligations, your indemnities under Sections 6 and 16, breach of Section 7, or liability that cannot be limited by law — including, in India, liability for wilful misconduct.

16. Indemnity

You will defend, indemnify and hold harmless TAbuddy and its officers, employees and agents from any claim, demand, fine, penalty, loss or expense (including reasonable legal fees) arising from: your Customer Content; your breach of Sections 6 or 7; your hiring decisions and any automated exclusion criteria you configure; or your violation of applicable employment, data-protection or anti-discrimination law.

17. Governing law and disputes

These Terms are governed by the laws of India, without regard to conflict-of-law rules. The courts at Bengaluru, Karnataka have exclusive jurisdiction, and both parties submit to it.

Before filing, the parties will attempt good-faith resolution for 30 days after written notice of the dispute to legal@tabuddy.co.

Any dispute not resolved within that period will be finally settled by arbitration under the Arbitration and Conciliation Act, 1996, by a sole arbitrator appointed by mutual agreement, seated in Bengaluru, conducted in English.

18. General

Changes. We may update these Terms. Material changes take effect 30 days after we notify you by email and in-product. Continued use after that date accepts them. If you do not accept, cancel before the effective date.

Assignment. You may not assign these Terms without our written consent. We may assign to an affiliate or in connection with a merger, acquisition or sale of assets.

Entire agreement. These Terms, the Privacy Policy, the DPA where applicable, and any order form or enterprise agreement, are the entire agreement between us on this subject and supersede prior discussions. Where an executed enterprise agreement conflicts with these Terms, that agreement prevails.

Severability. If a provision is unenforceable, it is modified to the minimum extent necessary and the rest stays in force.

No waiver. Failure to enforce a provision is not a waiver of it.

Force majeure. Neither party is liable for delay or failure caused by events beyond reasonable control.

Notices. To you, by email to your account address or in-product. To us, at legal@tabuddy.co with a copy to #1, 5th Cross, 17th Main Road, Aicobonagar, near Udupi Garden Park, BTM Stage 1, Bengaluru, Karnataka 560068, India.

19. Contact

RecruitingMonk #1, 5th Cross, 17th Main Road, Aicobonagar, near Udupi Garden Park, BTM Stage 1, Bengaluru, Karnataka 560068, India Legal: legal@tabuddy.co · Support: support@tabuddy.co · Privacy: privacy@tabuddy.co